• Home
  • UNCTAD14
  • Security, Firearms, Radio Frequency, Flight Clearance

Security, Firearms, Radio Frequency, Flight Clearance


The Government of Kenya takes very seriously its responsibility for all security matters in relation to the UNCTAD Conference that is to be held from 17 to 22 July 2016 in Nairobi, Kenya. The security of the participants, conference venue, hotels and any other designated places for the Conference will all be fully addressed in our security planning.

The Government of Kenya shall offer security before, during and after the Conference period. This will cover all designated entry points and departure points.


The main security focal points with whom UNCTAD will be working between now and during the event will be Ms. Mwasaru, Mercy of the Ministry of Interior and Coordination of the National Government on phone number +254 705 252 921 and e-mail m.mwasaru@yahoo.com and Mr. Henry Barmao of the Kenya National Police Service, phone number +254 726 716 715 and e-mail hbarmao@yahoo.com


Highly trained and equipped security personnel will be deployed at the Jomo Kenyatta International Airport and all border entry points of the Republic of Kenya. Optimal security measures will be in place at the Conference venue, the Kenyatta International Convention Centre (KICC), and its vicinity, accreditation centres, adjacent buildings, all the designated hotels for the delegates, parking areas and any other area that will be identified to be considered. The Conference venue will be swept with explosive detectors and sniffer dogs before the start of each day of the programme and at any other time as the need may arise.

Security will be provided to all the delegates from the airport to their hotels and from hotels to the designated venues. Further, all persons entering the Conference venue will be searched using metal detectors and screening machines for persons, electronics and bags. Appropriate buffer and red zones will be designated. We will appreciate the understanding and cooperation of all delegations.


All Very Important Persons (VIPs) and Heads of Delegations will be accorded VIP protection by the Government. In case a VIP or Head of Delegation has his or her security officer(s), they should work closely with the assigned security officers provided by the host Government. Close collaboration is emphasized in this matter.

All visiting Heads of State (Presidents) shall be accorded befitting presidential protection.


Appropriate traffic arrangements shall be made to ensure free flow of movement for the delegates and visiting dignitaries to the Conference venue and their places of residence with ease (see information note on transport for more information).


Contingency plans will be in place to cover any emergency situations that might arise. Should an emergency or urgent matter arise, the National Disaster Operations Centre will coordinate emergency matters with other relevant agencies and will be on standby.


Security officers from without the country who will provide protective security for Very Very Important Persons (VVIPs) by carrying firearms must have a permit for the firearms they carry into Kenya. The officer should also give detailed personal information in relation to name, date/place of birth, rank/position and passport number. Only the minimum number of firearms will be permitted.

Arrangements shall be put in place to issue temporary firearm certificates to security details of VIPs on a case-by-case basis at Jomo Kenyatta International Airport and any other designated border entry point. It is a legal requirement to declare the firearm and serial number as well as calibre and quantity of ammunitions at the point of entry. On exit, the temporary firearm certificate should be surrendered and both the firearm and ammunitions inspected and verified.

Security officers carrying firearms shall comply with the guidance given by the Kenyan security officers and the United Nations Office at Nairobi Chief Security Officer regarding access to enter the KICC, who will be in charge of the Conference venue from 17–22 July 2016. However, they shall not enter the Conference meeting rooms with firearms.


Security officers who provide protective security for VVIPs by using radio frequencies for their communication devices must have a licence for their use. Those who may wish to deploy the use of VHF radios are advised to apply for relevant licensing from the Communications Authority of Kenya (CAK).

On the process of issuance of VHF licence, delegations are reminded to liaise directly with the CAK. In addition, the licences are processed through the Ministry of Foreign Affairs and International Trade, which can be contact at protocol@mfa.go.ke  The application needs to be made at least three (3) months ahead of the Conference. There is a specific form CA serialized CA/F/FSM/01 to be used (copy attached as annex I – in English only). There is a fee chargeable and the licence is issued for a minimum period of three months.


In order to facilitate the arrival and departure of VIPs with special aircraft to the conference, participating members and observers are advised to submit a flight clearance request to the Ministry of Foreign Affairs and International Trade of the Republic of Kenya. Delegations are required to send an official note confirming the flight details, call sign, route details and other information related to the special aircraft.

The official note should be sent to the Ministry of Foreign Affairs and International Trade via the e-mail protocol@mfa.go.ke  and copied to the Kenya Civil Aviation Authority at info@kcaa.or.ke as early as possible or at least two weeks before the arrival date of the special aircraft.

Copyright © Ministry of Foreign Affairs and International Trade 2016